Public Records Requests

For the public disclosure request form, click here. Please take the time to review the form, making sure the document is complete, signed and dated.

The form may be submitted the following ways:

  • Mail the request form to P.O. Box 630, Montesano, WA  98563.
  • Fax the request form to 360-249-3288.
  • E-mail the request form to soadmin@co.grays-harbor.wa.us
  • You can come into the office and fill out a request form.

 

PUBLIC RECORD FEES

Paper Copies 

 

$.15 per page

Scanned Copies

 

$.10 per page

Electronic records sent electronically

 

$.05 per every 4 electronic files

Records transmitted in electronic format

 

$.10 per gigabyte (GB)

Digital Storage Media (CD/DVD, flash drive)

 

Actual Cost

Postage 

 

Actual Cost 

In addition to the charges imposed for providing copies of public records as detailed above, the Sheriff’s Office may include a customized service charge. A customized service charge may only be imposed if the Sheriff’s Office estimates that the request would require the use of information technology expertise to prepare data compilations, or provide customized electronic access services when such compilations and customized access services are not used by the Sheriff’s Office for other Sheriff’s Office purposes. 

The customized service charge may reimburse the Sheriff’s Office up to the actual cost of providing the services.

The Sheriff’s Office may not assess a customized service charge unless the Sheriff’s Office has notified the requestor of the customized service charge to be applied to the request, including an explanation of why the customized service charge applies, a description of the specific expertise, and a reasonable estimate cost of the charge. The notice also must provide the requestor the opportunity to amend his or her request in order to avoid or reduce the cost of a customized service charge. See RCW 42.56.120 (3)

The Sheriff’ Office reserves the right to use an outside vendor for large-scale requests and odd-sized or larger color copies, and to charge the requester for all associated costs. Copy charges may be remitted by cash, check, or money order. A deposit of up to ten percent of the estimated total cost may be required for large requests before records are copied. When requested records are provided on an installment basis, fees shall be collected for copies prior to provision of the next installment. Failure to pay for an installment shall place compilation of subsequent installments on hold.

If payment arrangements are not made within 30 calendar days of notice that records are available, the entire request will be deemed abandoned and closed.

Records Index – There is no single index of Grays Harbor County Sheriff’s Office records.  The Grays Harbor County Sheriff’s Office has determined that maintaining a central index of its records is unduly burdensome, costly, and would interfere with its operations due to the number and complexity of records generated as a result of the wide range of law enforcement activities.