This position provides general reception and clerical support for divisions within the Department of Public Services.
Employees in this position may be required to perform portions or all of the duties normally falling under positions within the current classification depending on current workload and staffing requirements. Other duties may be assigned as required.
1. Acts as department/division receptionist, greeting and directing visitors, answering, screening, and directing phone calls, etc.
2. Receives, sorts and distributes mail and messages; processes outgoing mail, performs routine set up, adjustment, trouble-shooting, operation and maintenance of mail handling equipment.
3. Maintains the department/division personnel scheduling board.
4. Sorts, files, and tabulates various documents and records; prepares new files or categories within established filing systems; enters and retrieves data using electronic files; removes and logs materials.
5. Acts as Recording Secretary, taking meeting minutes, maintaining committee manual, etc. (as assigned) for:
Solid Waste Advisory Committee
Board of Adjustment Committee
Building Code Advisory Council
6. Types reports, business correspondence, forms, labels, and other documents from rough draft or corrected copy. May type on or from specialized forms.
7. Operates office equipment including: computer, multi-line phone system, fax, copiers, printers, microfilm, postage machine, mailing equipment, etc.
8. Maintains, updates, and distributes office information lists including phone extension, etc.
9. Maintains neat and professional reception area.
10. Schedules department meeting rooms.
11. Enters data for various projects utilizing word processing, spreadsheets and databases.
This position typically requires:
Work is usually performed in the office and may require walking throughout campus with exposure to inclement weather conditions. May be required to sit for prolonged periods.
Knowledge, Skills, and Abilities:
1. Knowledge of general office practices and procedures.
2. Ability to organize work and meet established deadlines.
3. Knowledge of proper phone etiquette and customer service techniques.
4. Skilled in the use of standard office equipment i.e., computers, printers, typewriters, calculators, etc.
5. Skilled in the use of word processing, spreadsheet, and database software.
6. Skilled in attention to detail and accuracy.
7. Ability to establish and maintain effective working relations with coworkers, supervisors and the general public.
8. Skilled in the proper use of spelling, punctuation, and rules of grammar.
Education and Experience:
1. High school diploma or GED
2. Three years of office experience. College credit may be substituted for experience year for year, up to two years.
3. A valid Washington State drivers license and acceptable driving record.
4. Ability to obtain and maintain Defensive Driving Certificate
The County requires a physical examination, hearing examination, and alcohol and drug test. Any offer of employment is contingent upon those results.
Applications and a complete job description may be obtained from and must be returned to Grays Harbor County Management Services, 100 W. Broadway, Suite 33, Montesano, WA 98563, phone number (360) 249-4144 or you may download from this website.
GRAYS HARBOR COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER